Event strategy

When is the best time to send an invite to your event?

You've booked the venue, you've commissioned event staff (perfect), the menu is taking shape, and the date is in the diary. Next comes the invitation, which is easy to rush. Send it too early and people forget about it. Send it too late and the people you most want there are already booked. Timing your invitation well does more than fill the room. It gives you reliable numbers early, which makes every other decision easier: catering, seating, bar stock, and how many staff you

Wave Staffing Editor

2 days ago4 min read

It's not about just booking staff. It's about setting them up to succeed.

Its not just about booking events staff!

Chris Jones

Oct 225 min read

Duty of Care

Duty of care for clients and staff when working with Wave Staffing

Wave Staffing Editor

Sep 225 min read

Why event safety planning must come before the unexpected!

When people attend an event, they expect a smooth, enjoyable experience. What they do not see is the careful planning that should sit behind the scenes to protect guests, staff, and venues if something goes wrong. The most effective event teams are not the ones that react well under pressure alone, but the ones that have already thought through likely risks before the first guest arrives. Understanding Incidents and Accidents At events, an incident is any unplanned situation

Chris Jones

Aug 43 min read

Keeping cool in the heat at events

Here are 10 practical ways event staff can stay cool and safe in hot weather, tailored to outdoor and indoor events in Oxfordshire and the Cotswolds: 1. Hydrate aggressively and regularly Drink cool (10–15°C) water every 15–20 minutes, even if you don’t feel thirsty. Keep freezers full of plastic bottles of water, and place coolers with drinks at volunteer and staff stations in shaded areas. Add sports drinks or electrolyte solutions to replace salts lost through sweating, es

Chris Jones

Jul 63 min read