The questions we ask you when providing staff for your next event

Our proposals are concise, structured, and focused on goals, scope, budget, and next steps. And when we get this right, your event will be great.

1: Intro

Wave Staffing Event Proposal

2: Event details

Tell us :

- Event date and time.

- Venue and full location.

- Exact meeting point, including what3words if available.

- Type of event and desired outcome.

3: Guest numbers and staffing

- How many guests or visitors are attending?

- We recommend a staffing ratio of 1 staff member per 15 guests.

- Do you need a team leader on site?

4: Event delivery

- Do you require event management?

- Who is the main contact on the day?

- Will there be additional client staff or suppliers present?

- Do you need event production support?

5: Planning details

- Can you provide a full brief?

- Event timings for the day.

- Floor plan or map of the space.

- Any manual handling or heavy lifting involved?

6: Venue and safety

- Is there parking on site?

- Will there be a risk assessment or fire policy?

- Is a first aider being provided?

- Is there a secure space for staff phones and belongings?

7: Staffing and operations

- Recommended staff: Team leader + Event staff.

- Dress code: white or black collared shirts, black trousers or skirts, black shoes.

- Staff receive a minimum 20-minute break after 6 hours.

- Staff will bring their own food unless otherwise arranged.

8: Commercial terms

- 50% deposit required to confirm booking.

- Final balance due within 14 days after the event.

- Minimum shift length: 3 hours.

- 60% cancellation charge applies within 3 days of the event.

- Full terms and conditions available on request.

If you’d like to discuss staffing for your next event, get in touch and we’ll help shape the right team for your needs.

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